Attendance: Michellia Wilson, Library Director Anna Eaton, Chair Mike Bennett Bill Ellis
Melissa Lawrence Amanda Mansfield Amy Orr Lynn Shores
Anna Eaton called the meeting to order and it began at 5:30 PM. Minutes were read by Amanda Mansfield from previous meeting (March 4, 2024). Bill Ellis motioned to accept the minutes, and they were approved by the board. Printed agendas for the meeting were provided by Michellia Wilson.
TREASURER REPORT The treasurer report was provided. After discussion, it was decided by the board that Marsha Hatley would be invited to the next board meeting to explain the financial statements in more detail.
REGIONAL REPORT There was no regional report, as the regional library representatives were unable to attend.
LIBRARY DIRECTOR REPORT
Update on Reconstruction. Construction complete; need help setting back up and shelving books; regional library will assist. The board discussed reopening and determined to reassess at May meeting.
COMMITTEE REPORTS None COMMENTS FROM THE PUBLIC None
UNFINISHED BUSINESS None
NEW BUSINESS
Disaster Plan Policy. An amendment was made to the policy for tornado emergencies. Instead of going to the Pentecostal church basement as Plan A, patrons and employees should go to Gleason City Hall, which has a sturdy interior hallway. Bill motioned to amend the policy, Amanda seconded, and the board approved.
Social Media Policy and Consent Form. A consent form was added to the social media policy for library events in which photos of children might be shared on social media. Bill motioned to approve the consent form, Mike seconded, and the board approved.
New Table/Rug for Children’s Area. The board looked at vendors for the table such as Wayfair and potentially having someone build or refurbish a table. Bill motioned to budget $500 total for a children’s table and give Michellia discrepancy on where to purchase. Anna seconded, and the board approved. After discussion, Mike motioned to table discussion on a rug, Amy seconded, and the board approved.
TOP Grant Submission. Michellia will work to submit grant for up to $20,000 with a 5% match to use for technology-related items such as hotspots.
Summer Program. After discussion, and due to limited time, the board and Michellia agreed that an alternative summer program that included a one-day or one-night literature event would be more feasible. The board discussed giving away old books during the event then donating the leftover books to the Tiptonville library, who recently lost all their books due to water damage.
Anna motioned to adjourn, Bill seconded, and the board approved. The next board meeting will be held May 28, 2024 at 5:30 PM at the library. ====================
Minutes – Special Called Meeting March 04/2024 5:30 PM
Attendance: Bill Ellis Melissa Lawrence Amy Orr Michellia Wilson Kathryn McBride
Bill Ellis called the meeting to order
Old shelving is salvageable
Books are in storage – bringing them in from storage until time to shelve
IT scheduled soon – revamp network
All signed thank you note to Chucky Greenway for allowing us to store books
Next meeting – vote on table and rug for children’s area
April 2,2024 Next meeting at library 5:30 PM
Bill Ellis made motion to adjourn meeting Melissa Lawrence second
Board Meeting Minutes 11/28/2023
GLEASON MEMORIAL LIBRARY MINUTES November 28, 2023
PRESENT
Jenny Gillihan, Regional Director Mayor Charles Anderson Michellia Wilson, Library Director Anna Eaton, Chair Mike Bennett Bill Ellis Amanda Mansfield Amy Orr ABSENT Melissa Lawrence Anna Eaton called the meeting to order (held at City Hall) and it began at 5:30 PM and ended at 5:53 PM. The next meeting is scheduled for January 23, 2024. Minutes were read from previous meeting (October 17, 2023). Amanda Mansfield motioned to accept the minutes, and they were approved by the board. Printed agendas for the meeting were provided by Jenny Gillihan and Michellia Wilson.
TREASURER REPORT The treasurer report was provided by Mike Bennett. Bill Ellis motioned to accept the treasurer report, Amy Orr seconded the motion, and it was approved by the board.
REGIONAL REPORT
Targeted Standard – Image Evaluation. Someone from another library will complete this after the building repairs are completed. Michellia will visit another library to perform their Image Evaluation.
Trustee Certification. Bill Ellis has completed certification. Jenny will arrive 30 minutes prior to January board meeting for any board members who would like a regional refresher.
Upcoming Dates Discussed.
Annual Documents Discussed.
LIBRARY DIRECTOR REPORT
Flooring and Paint Samples. Samples of flooring and paint colors were brought in. The board was to choose two floor samples due to supply chain issues. Mike Bennett motioned to choose “Ashford” and “Cumberland” as the choices for flooring, Amanda Mansfield seconded, and the board approved. Bill Ellis motioned to choose “Ashford” as the first choice, and the board approved. Bill Ellis motioned to choose a light gray paint for the walls with a dark gray paint for the trim, Mike Bennett seconded, and the board approved.
Update on Reconstruction. Mayor Anderson reported that he had spoken with the contractor, Kevin Johnson. Kevin is awaiting siding and metal roofing through a sub-contractor.
Network Rebuild. Michellia has discussed with IT department. Price for rebuild is approximately $200.
Books. We have money to spend, but waiting on building.
Policies. Jenny informed the board of the need for changes to the Collection Development Policy and an Internet Safety Policy. All regional libraries must make these changes to their written policies, in accordance with federal government. Jenny stressed that these are things our library already does, but the policies must be in writing. Michellia provided policies for the board to review and vote on. Bill Ellis motioned to accept the changes in the Collection Development Policy, Mike Bennett seconded, and it was approved by the board. Amy Orr motioned to accept the changes in the Internet Safety Policy, Bill Ellis seconded, and it was approved by the board.
COMMITTEE REPORTS All excited to reconstruct and open building back up.
COMMENTS FROM THE PUBLIC None
UNFINISHED BUSINESS None
NEW BUSINESS
Michellia will attend November 30 In-Service at Martin Public Library.
Michellia expressed need for library board secretary. Amanda Mansfield volunteered to serve as secretary. Bill Ellis motioned that Amanda Mansfield be appointed secretary, Mike Bennett seconded, and it was approved by the board.
Michellia has incurred costs due to printing at home since building has been closed. Anna Eaton asked Michellia to provide receipts for paper and ink at the next meeting for reimbursement.
Bill Ellis motioned to adjourn, Mike Bennett seconded, and the board approved. The next board meeting will be held January 23, 2024.
AGENDA 1/23/2024
Gleason Memorial Library AGENDA 1/24/2023
Call To Order
Reading and approval of the minutes
Treasurer’s Report
Regional Report
Library Director’s Report
Christmas Open House December 3rd, prepared goody bags, served hot cider and gave out giant candy canes to the attending children. Approximately 70 total people came to the open house.
Mural is complete and hanging on side of building
Have not given up on scheduling the Justice Bus
Announced that Zoom computer is ready for patron activity
Web site and Facebook still showing positive activity
We hosted two - two-person meetings in early January.
Received our first book order from latest grant. Children’s books and YA books.
New Business
Long-Range Planning Workshop scheduled in February at regional office, Feb. 8th, all day – if approved to go, is mileage reimbursed?